invoice payment solutions 2022

7 min

Automated Invoice Payments Solutions for Small Businesses in 2023

Invoice payments are one of the major challenges faced by most of the small to medium-sized businesses. The primary reasons are process inefficiencies, tedious payment collection procedures, inability to align with the cash flow, etc. Businesses around the world face these challenges on a daily basis and are continuously looking at ways to overcome them.

Glen Foster

Glen FOSTER • Libeo

Published on | Updated on

Running a small business is no easy feat. Between growing your business, keeping customers happy, and increasing revenue, you have your hands full. And let's not forget the biggest headache of them all: invoicing and collecting payments.

5 Challenges We Face with Invoice Payments in 2022

1/ Small Businesses do not have time to manage invoices

Small businesses do not have time to manage invoices. They are often understaffed and have to focus on the core business operations and their employees first. Plus, invoicing is a tedious process for small businesses: creating an invoice template, sending it to the client, collecting payments from them, managing the cash flow and getting paid by vendors etc. All these tasks require high level skills that only a professional.

While small business owners know how important it is to stay on top of their finances, many can’t afford to hire an accountant or bookkeeper to do it for them. They need an automated invoice payment solution that can help them get paid faster and focus on their core business activities.

2/ Invoice Payments Solutions are complicated

Yes, your invoice payment system is probably more complicated than it should. They require you to install additional software on your computer and configure it to work with your accounting software. Moreover, these applications may not be compatible with older versions of Windows or MacOS operating systems. This makes them difficult to use for small business owners who are running on limited budgets and resources.

3/ Invoice payments are inefficient and inaccurate

On top of being complicated and costly for small businesses, invoice payments involve multiple parties, a lot of paperwork and a lot of potential for mistakes. The invoices need to be manually entered into the system, which means that there is always a risk of error. The invoice payments are also not automated, so it takes a lot of time for the payment to be processed.

4/ Invoice payments are highly manual paper based, which is error prone and is a security risk

Invoices are generated by the business and sent to customers. Customers then send checks to the business in order to pay their bills. This process involves a lot of manual work, which can be error prone and time consuming, especially if there are many invoices to be paid.

Additionally, this process can lead to late payments or non-payment on the part of customers who may not have enough funds to cover their bills when they are due. This creates a bad experience for both parties and can lead to lost revenue for businesses that have products or services that need timely payment in order to be delivered on time.

5/ Payment frauds are a big issue for small businesses

Small businesses are more vulnerable to payment frauds than larger companies.

The problem is that there are many different ways that cybercriminals can steal money from your company. A hacker can easily break into your website, send out fake invoices to your clients and steal their credit card information. Once they have access to this information, they can use it to make purchases on their own accounts or sell it on underground markets for quick cash.

Payment protection systems like Paypal can help prevent fraudulent transactions, but they’re not perfect.

1-click-payment_UK

PAY YOUR SUPPLIER INVOICES IN JUST ONE CLICK

Approve and pay invoices in seconds without entering your suppliers' bank account details or using your banking app.

Learn more

Automated Invoicing Solution for Increased Productivity, Efficiency and Profitability

Small businesses are the backbone of the economy. They are active participants in every sector of the economy, from manufacturing to services and from agriculture to retailing. These small businesses often face challenges with managing their finances and invoicing.

With an automated invoice payment solution for small business, you can ensure that your business is always paid on time and in full.

Increased productivity

Automated invoice payment solutions allow you to spend less time on administrative tasks such as checking invoices and sending reminders which means more time can be spent doing revenue generating activities such as sales or marketing. Invoicing software helps you save up to 30 hours per month if you use it in the right way

Increased efficiency

Automated solutions can help eliminate errors by ensuring correct data is entered at every step of the process including entering data into your accounting system, sending reminders to customers and processing payments received from customers. This saves time and reduces potential errors so more time can be spent growing your business.

Increased profitability

By eliminating manual processes, automated invoice payment solutions also help reduce costs associated with paying bills late or even not at all which may result in late fees or penalties charged by vendors or even bounced cheques.

Integration with Leading Accounting Software to Keep Record of Every Transaction

The secret to an efficient invoice payment process? The possibility of interacting with other tools and solutions to create fluid and transversal approval circuits. Automated invoice payment solutions are designed to make invoicing easier and more efficient. This is done through the integration of the accounting software with the solution system and automating the entire invoice payment process from start to finish.

They integrate with accounting software so that you can send invoices through your accounting software, track when they're paid, and even receive notifications when they are due.

Payroll outsourcing services for businesses owners

Article

How Libeo users save an average of 4 days a month on invoice payments

Today you can pay your friend in a second on an app – and it’s free. But somehow we all still expect the payment of suppliers to take ages. And we let it happen every single week.

Read full article

FAQ

how to pay an invoice on paypal?

You can pay invoices using PayPal by using the invoice button on the invoice page or by clicking "Pay Now" at the top of the invoice. You can also pay invoices from your desktop computer or mobile device, but you'll need to follow these steps:

  1. Log in to your PayPal account.

  2. Click My eBay at the top of any page, then click Paid Items and select View eBay Invoice.

  3. Click Pay Now next to the item you want to pay, then follow the onscreen instructions.

how to pay an invoice by bank transfer?

You can use the following steps to pay an invoice by bank transfer:

  1. Log in to your bank account and choose ‘Payments’ from the menu on the left

  2. Click on ‘Make a payment’ and select ‘Direct Payments’

  3. Enter the details of the person or company that you wish to pay, including their name and address, plus their account number and sort code (this information should be included in the text of your invoice)

Libeo's latests news