EUROSANTÉ MANAGES ITS 9 DENTAL PRACTICES USING A SINGLE LIBEO ACCOUNT

Benjamin Illouz runs a company specialised in setting up and developing healthcare facilities. He currently manages nine establishments in Paris and the Île-de-France region.

Benjamin Illouz oversees:

• 9 oral health establishments in Île-de-France
• 150 invoices a month for the 5 companies (i.e. around 30 invoices per month per company)
• 150 employees
• 30 suppliers

Before rolling out Libeo, Benjamin used to manage and settle supplier invoices himself. His process was entirely manual:

• Receipt of invoices on paper

• Payment by cheque or bank transfer (so he needed to be in the office to access invoices).
• Connection to each entity’s individual bank interface (so processing time was extremely long).
• Invoices were then archived and sent by post or courier to the accountant (with the risk of documents getting lost).

With five establishments and around 30 suppliers to manage, it was difficult to maintain visibility over both cash flow and invoicing history. Not to mention the constant phone calls to the accounting department whenever a supplier made an enquiry.

• Complexity involved in managing several entities at the same time.
• Traceability issues: all invoices were on paper, difficult to track their status.
• Lack of visibility on each company’s expenditure

For example, if a supplier asked about the status of their invoice, it was time-consuming trying to find it and give them a quick reply.

With Libeo, the time taken to reply to a supplier about invoice payment has been reduced to zero: Benjamin gets the answer almost instantly. Libeo has allowed him to divide the time spent processing and following up invoices by 4.

Each health centre now has its own dedicated Libeo email address. Suppliers send their invoices directly to that address. They automatically appear in the Libeo account, which Benjamin Illouz uses for the verification process. This operation only takes a few seconds.

He can then choose between the different payment options: immediate, scheduled or on due date.

DELEGATING

A financial department has now been integrated into the group so several people can contribute to the supplier invoice management process. Management is now simple and shared among staff. Benjamin’s role mainly involves validation.

AUTOMATED ACCOUNTING EXPORTS

The person in charge of accounting also has access to Libeo. She takes care of accounting exports to Sage.

Among the many features of Libeo, Benjamin has some particular favourites:

• Payment directly from Libeo. No need to use the different banking interfaces.
• Quick scanning of invoices: “The OCR is very fast compared to competitor products I’ve tested and where the process is slower.”

For Benjamin Illouz, Libeo offers three main benefits:

• Considerable time saving: no more paper invoices – thanks to the automatic collection, daily management and payment are fast.
• Remote management so there is no need to be present physically in the office to manage invoices. The process can be handled anywhere, by anyone with secure Libeo access.
• Real-time visibility of invoices outstanding, paid, archived, etc.