Like many construction companies, Artisans des Réseaux is keen to save time on:
- quotations (many customers confirm with the first company to send a quote)
- and invoices (to cut down payment times).
As well as saving time, construction companies seek to keep control over their margins when estimating their work.
Before Libeo, Jacques and his colleagues juggled between the banking interface for invoice payment and the accounting tool for reconciliation. This administrative to-ing and fro-ing took them a whole day each week.
In a manual process, all outgoing payments have to be processed by hand via the bank account. Which means:
- Entering the correct bank account details.
- Confirming using the digital key.
- Checking the amount of the invoice, the supplier’s bank details and the invoice number.
- Making the payment.
- Waiting for the payment to appear in the accounting software.
- Finally, reconciling.
When the monthly volume amounts to several hundred invoices, the whole process is time-consuming and error-prone. This process reveals three major sticking points:
- the time spent and the use of company resources on tasks with low added value;
- errors arising from manual data entry: bank account details, amount, invoices overlooked, invoices paid twice, etc;
- frustration among people inside and outside the company due to the flawed process.
Artisans des réseaux was looking for an automated invoice payment system when it came across Libeo on the QuickBooks marketplace.
The platform subsequently started to set up its own integrated, automated workflow connecting different tools to save time and boost efficiency.
